The club runs on one system. Not on one member's spreadsheet.
ConvivaOS holds the roster, the dues, the calendar, the work hours and the gate for rod and gun clubs, yacht clubs and social clubs — so the secretary can hand the job to the next secretary instead of handing over a folder nobody else can read.
No card, no trial clock Your club, your own address
Members
Add a member| Member | Household | Hours | Standing |
|---|---|---|---|
| Robert Vance | Vance | 12 / 12 | Paid |
| Elena Rostova | Rostov | 8 / 12 | Paid |
| Marcus Sterling | Sterling | 0 / 12 | Overdue |
| Priya Raman | Raman | 12 / 12 | Paid |
Illustrative data.
Most clubs are run by four volunteers and a spreadsheet
The membership list lives on the secretary's laptop. Dues are tracked in a second sheet that disagrees with the first. Work hours are on paper in a shed. When the treasurer stands down, so does the only person who knows how any of it fits together.
None of that is a software problem until somebody has to hand it over. Then it is the only problem.
One roster
Members, households, membership classes and status in one place, with a history of how each got there.
Dues that add up
Invoices raised from the class, payments recorded against them, and a delinquency ladder that runs itself.
Hours that count
Members log their own work, an officer approves it, and the shortfall bills at year end without anybody adding up a clipboard.
A handover
The next treasurer signs in and sees what the last one saw. Nothing lives on a laptop.
What it does
Everything below ships in the base system unless it is marked as an addon. A club turns on what it needs and the rest stays out of the way.
Roster and households
Members grouped into the households they actually pay and volunteer as. Classes, statuses, joining dates, and the record of every change.
Dues, invoices and payments
Raise a year's dues from the membership class, take payment against the invoice, and let the delinquency ladder do the chasing.
Events and calendar
Work parties, shoots, dinners and meetings — with registration, caps, waiting lists, reminders, and a feed members can subscribe to.
Work hours
Requirements per household per year, members logging their own, officers reviewing, exemptions where they are warranted, and a bill for the shortfall.
Guests and waivers
A sponsoring member brings a guest, the guest signs the waiver on their own phone, and the gate knows about it before they arrive.
Gate and access codes
Codes that expire with a membership rather than with somebody remembering. A tablet at the gate checks a card and logs who came in.
Applications
The pipeline from an enquiry through sponsors, skills and a board vote — and a report the board can be handed on paper.
Documents and acknowledgements
Bylaws, rules and safety notices, versioned, with a record of who has read the current one.
Membership cards
A card in the member's phone that a stranger can verify without a login and without learning anything else about them.
Range operations Addon
Bay status, check-in and check-out, issues raised from the line, and an ammunition log — for clubs that run a range.
Auctions Addon
Club auctions with lots, bids, and the winning bids landing on the winner's invoice rather than in a notebook.
Board reports
The numbers a board actually asks for, on a page that prints properly, rather than a screenshot pasted into a document.
Getting started
A club is normally taking dues through ConvivaOS inside a month. Most of that month is the club deciding what its own rules are, not waiting on us.
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We show you the thing
A live club, not slides. Half an hour, and you drive.
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Your club gets its address
cedar-ridge.convivaos.com, or your own domain if you have one.
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We bring your list across
You send the spreadsheet you already have. We map it to households and classes and show you what we made of it before anything is final.
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Members are invited
They sign in with a link in their email. No password to forget, no app to install.
Your club's data is not on the same page as anyone else's
Every club gets its own address, and every row of its data is tagged with the club it belongs to. The database enforces that tag itself, so a mistake in the software returns nothing rather than returning somebody else's roster.
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Isolation in the database, not just the code
Postgres row-level security, applied to every club-owned table, so the rule holds even where a query forgets it.
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Nobody browses across clubs
Crossing between clubs is possible in exactly one place — the operators' console — and every crossing is deliberate and auditable.
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Member data stays in the club
Our own operational alerts name the club and the subject. What a member wrote stays behind the club's sign-in.
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Sign-in that suits volunteers
Members use an emailed link. Officers who live in the app use a password. Sessions expire on their own.
Questions we get asked
It is the thing the design starts from. A member never makes an account or chooses a password — they get an email with a link, tap it, and they are in. Everything a member needs to do works on a phone in a car park. The people who need to learn anything are the two or three officers running the club, and that is a morning.
No. Send us the spreadsheet in whatever shape it is in. We map it to members, households and classes, and show you the result to check before it becomes real. Getting the list wrong is the fastest way to lose a club's trust, so we would rather do it twice than have you do it once.
You can export your roster, your invoices, your payments and your hours at any time, in a format a spreadsheet opens. We would rather answer this question honestly on a marketing page than have you find out later.
No. A member sees their own household — their invoices, their hours, their guests. The roster a member sees carries names, not money. What officers can see depends on the role the club gave them.
No. The range and auction features are addons and stay off unless a club asks for them. Sections of the public page, the gate kiosk, the calendar feed — each is a switch the club owns.
It depends on the size of the club, and we would rather quote you than publish a table that is wrong for you. Ask for a demo and you will have a number by the end of it.
Ask for a demo
Half an hour, on a call, looking at a real club rather than slides. Bring whoever will end up using it — the secretary, the treasurer, the person who runs the gate.
We reply within two working days. If you would rather just write, hello@convivaos.com reaches the same people.
- No sales sequence, no drip campaign
- Nothing is installed and nothing is signed
- You will have a price by the end of the call